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Attending the Examination in Public of the Partial Review of the FLP32

Here at Fylde Council, we take your privacy seriously and will only use your personal information to provide the products and services you have requested from us or have consented to us providing or as required by law. To satisfy the requirements of the Data Protection Act 2018, the Council is obliged to make it clear to you how we use your personal data, who we might share it with and to give you certain other information.

Handling your personal information

For the purposes of the Local Plan Examination in public, the Planning Inspectorate and Fylde Borough Council are joint controllers of your personal information because we jointly determine the purposes and means of processing. This notice only applies to what Fylde Borough Council will do. You will need to refer to the Planning Inspectorate’s privacy information for information about how the Planning Inspectorate will use your personal information.

What data will be collected?

We will collect your name and contact details, and your display name (which means the name that your video device places on screen during video meetings to identify you). We will also process video and audio of you participating in the examination in public.

What do we do with the information you give us when you register to attend the Examination in Public of the Partial Review of the Fylde Local Plan to 2032.

We use the information to make arrangements for the meeting and to contact you about the arrangements.

How long will we keep the information you give us when you register to attend the Examination in Public?

We will keep the information for three months after the publication of the inspector’s report.

Who might we share the information you give us when you register to attend the Examination in Public with?

We will not share the information with anyone.

We do not share your data or use it for profiling or any other form of automated decision-making.

What is the lawful basis for processing the information you give us when you register to attend the Examination in Public?

Processing your information is necessary for the performance of a task carried out in the public interest, namely the preparation of a local plan under the Town and Country Planning Act 1990.

How long will we keep the video and audio footage of your evidence at the examination in public?

We will not keep video and audio recordings of the examination in public. We will livestream the  hearing on You Tube or a similar platform, and the hearing  will only be available to watch as it takes place.

Who might we share the video and audio footage of your evidence at the examination in public with?

We will share the footage with You Tube or the operator of the video sharing platform that we use to livestream the hearing, but only for the purposes of livestreaming.

What is the lawful basis for processing the video and audio footage of the evidence given at the examination in public?

Processing your information by livestreaming the video and audio footage of the evidence is necessary for the performance of a task carried out in the public interest, namely the preparation of a local plan under the Town and Country Planning Act 1990.

Who is the data controller and how can I get in touch?

Fylde Borough Council is the data controller. You can contact us by email at listening@fylde.gov.uk, by phone on 01257 658658, or at the Town Hall, St Annes Road West, Lytham St Annes FY8 1LW.

Our Data Protection Officer can be contacted at the same address, or at dpo@fylde.gov.uk, or on 01253 658506.

What rights do I have about my data?

You have the right to request access to information about you that we hold. To make a request for your personal information, contact our Data Protection Officer, whose details are above.

You also have the right to:

  • Withdraw your consent to us processing your information
  • Object to processing of personal data that is likely to cause, or is causing, damage or distress
  • Prevent processing for the purpose of direct marketing
  • Object to decisions being taken by automated means
  • In certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
  • Claim compensation for damages caused by a breach of the Data Protection regulations

If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/

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